NORTH CENTRAL ARKANSAS ARTIST LEAGUE

CONSTITUTION AND BY-LAWS

Amended and Revised September 25, 2006

 

 

ARTICLE I: NAME

The name of this group is the North Central Arkansas Artist League, hereinafter referred to as the League.

 

ARTICLE II: PURPOSE

Section 1. The purpose of the League is to increase visual arts skills, exhibit art work, and promote appreciation of the visual arts in our area.

 

Section 2. The League is not operated for profit or to distribute profits to members or private individuals. Any property, assets, profits, and income of this League are dedicated solely to Section 1 purposes, and shall never benefit any director, officer member, or private individual. Upon the League's dissolution, any assets remaining after payment of debts shall be donated to nonprofit and/or charitable organizations designated by the Board.

 

ARTICLE III: MEMBERSHIP

Section 1. The League does not discriminate on the basis of artistic ability, age, gender, race, creed, color, disability, or national origin, and is open to anyone who wishes to join.

 

Section 2. Membership dues are payable at the time of application, not pro-rated, annually.

 

Section 3. The League is an affiliate organization of the North Central Arkansas Foundation for the Arts and Education (NCAFAE); League members must also pay annual dues to NCAFAE.

 

Section 4. League members may also need to contribute a variable per cent commission to sponsoring organizations in any art sale made at a League-sponsored art exhibit.

 

Section 5. Each member has the right to vote at any regular or special meeting; to receive instruction by various guest artists and members; and to exhibit their work at all League-sponsored exhibits.

 

Section 6. The League or any exhibit venue accepts no responsibility for damage or theft of art work at various exhibits.

 

ARTICLE IV: MEETINGS

Section 1. Regular membership meetings shall be held at least four times annually.

 

Section 2. Special meetings of members may be called by the President or pursuant to resolution of the Board, or by petition of not less than 1/3 of all voting members.

 

Section 3. Notice of special meetings shall be given not less than 7 days nor more than 30 days before the meeting date.

                                                NCA Artist League By-Laws Page 2

 

 

Section 4. At a business meeting, a quorum shall consist of all voting members present.

 

ARTICLE V: BOARD OF DIRECTORS

Section 1. Control and direction of the League's business shall be vested in the Board of Directors, to consist of the President, Vice President, Secretary, Treasurer, the Immediate Past President, and Chairpersons of Standing Committees.

 

Section 2. If vacancies exist due to death, resignation, moving, or other reason, the Board may elect a Director to fill such vacancy until the next regular election.

 

Section 3. There shall be at least four regular Board meetings per year.

 

Section 4. Special meetings of the Board may be called by the President or the Secretary upon request of the majority of the Board. Notice shall be given to Board members not less than 7 days nor more than 30 days before the meeting date.

 

Section 5. A quorum shall consist of all voting members present at any official Board meeting.

 

Section 6. The President shall act as Chairperson; in his or her absence, the Vice President shall act as Chairperson. In both their absence, the Board shall designate a member to be Chairperson.

 

ARTICLE VI: OFFICERS

Section 1. Elected officers of the League shall be President, Vice President, Secretary, and Treasurer.

 

Section 2. Each officer is elected for one year, and no individual may hold the same office for more than two consecutive terms, the term of office being from July 1 through June 30.

 

Section 3. Officers shall be elected by a majority of the voting members present at the regular League business meeting in June.

 

Section 4. If an office is vacated, the Board may elect an officer to fill the vacancy until the next election. When appointed for less than a full term, this time shall not count towards the two-term limit (Section 2).

 

Section 5. The President shall direct and administer League affairs; prepare an agenda and preside at business meetings of the membership and the Board; serve as Parliamentarian at meetings; appoint Committee Chairpersons and be an ex officio member of all committees.

 

Section 6. The Vice President shall assist the President, preside in the President's absence, and serve as the Program Committee Chairperson.

 

Section 7. The Secretary shall take minutes of all Board and League proceedings, read them at meetings,  and handle League correspondence.

 

                                                                                    NCA Artist League By-Laws Page 3

 

Section 8. The Treasurer shall have custody of the League's funds, disbursing them as directed by the Board, and keep detailed records and receipts of League expenditures. The fiscal year is July 1 through June 30. An annual report shall be prepared for both NCAFAE and filed with the League; an annual tax report shall be prepared and a copy filed with the League; and a financial status report shall be given at each League meeting. The Treasurer will accept membership applications and maintain a current membership roster. The procedure for reimbursement of expenses is as follows: Each member who anticipates a need for League money for approved programs or projects shall prepare a budget of anticipated expenses to be approved by the Board before spending money. An itemized list of expenditures with attached receipts shall be filed with the Treasurer in order to receive reimbursement.

 

ARTICLE VII: STANDING COMMITTEES

Section 1. The President, with the approval of the Board of Directors, shall appoint Chairpersons who may select other committee members to assist them on Standing Committees. Terms of office shall be for one year, beginning July 1.

 

Section 2. Standing Committees include Exhibit Coordinators, Publicity, Program and Education, and Workshops. Each Chairperson shall summarize an annual report of year's activities to be presented at the June meeting, to be filed with the President.

 

Section 3. Reimbursement of Expenses: Each Chairperson shall prepare a program budget of anticipated expenses to be approved by the Board before reimbursement for larger expenses can be given. Include a list of itemized expenditures and attach receipts. A copy of program budgets shall be filed with the Treasurer.

 

Section 4. The Exhibit Coordinators are  responsible for all local and traveling exhibits, including scheduling artists to display; keeping a calendar and historical record of exhibitors with names and addresses, phone, and e-mail of specific contacts; setting up and taking down the exhibit with membership help; obtaining information to give to the media and Publicity Chairperson; and setting up any promotional displays and cards at the exhibits. An Exhibit Coordinator shall be in charge of each individual exhibit approved by the Board. All members shall be encouraged to contribute paintings to exhibits approved by the Board and shall help the Exhibit Coordinator get paintings put up and taken down when asked.

 

Section 5. The Publicity Committee is responsible to take photographs and provide news releases and other information to promote the League, working with editors of area newspapers, radio stations, web sites, and other media.

 

Section 6. The Program and Education Committee is chaired by the Vice President and is responsible to coordinate instructional programs by members; maintain weekly painting and on location activities and facilities; conduct artist award programs; and promote the visual arts at schools within the area.

 

Section 7. The Workshops Committee is responsible to set up and provide one to three annual guest artist workshops to members; and to plan and prepare grants and other fund-raising activities. Grant copies shall be filed with the President.

                                                NCA Artist League By-Laws Page 4

 

Section 8. The Historian is responsible to collect any publicity and put it in a book.

 

ARTICLE VIII: SPECIAL COMMITTEES

Section 1. The President, with the approval of the Board of Directors, may appoint Special or Task Force Committees whose terms of office will be determined by the length of the assignment.

 

Section 2. The Nominating Committee is a special committee appointed by the President, consisting of three members to nominate candidates for officers to succeed those whose terms expire, reporting these slates to the general membership before election.

 

ARTICLE IX: AMENDMENTS

This Constitution and By-Laws may be amended by a majority vote at any regular or special meeting of members. The notice of this meeting shall quote the wording of each proposed amendment.

 

ARTICLE X: PARLIAMENTARY AUTHORITY

In procedural matters not covered by these by-laws, the governing procedure shall be the latest revision of Robert's Rules of Order.

 

ARTICLE XI: ADOPTION AND AMENDMENTS

This Constitution and By-Laws were approved and adopted on September 2, 2002 and amended on September 25, 2006.